Working With Project Budgeting

You can use the project budgeting feature to monitor the cost of a project over the duration of the project. You can compare the estimated cost of the project to the actual cost once the project is complete. This will enable you to identify areas that exceeded the projected budget so that you can address these areas in the future.

This article covers the following topics:

• How to Enter the Budget Costs
• How to View the Budget Costs on the Project Home page
• How to Enter the Actual Costs through the Project Cost page

How to Enter the Budget Costs

To enter the budget costs:

1. Navigate to the Project Home page.
2. Select Budget... from the Home drop-down menu.
3. Enter the budget costs in the fields provided. The fields in red are required fields and must be filled in.
4. Click Update. 

How to View the Budget Costs on the Project Home Page

To view the budget costs on the Project Home page:

1. Navigate to the Project Home page.
2. Click the Personalize the page link at the top of the page.
3. Select the Project Budget item and drag it to the Show list.
4. Click OK.

The Project Budget section appears on the Project Home page. 

Note: The Actuals column is not filled in until the project is complete and the actual costs are know. 

How to Enter the Actual Costs through the Project Cost page

You can enter the actual project costs through the Project Costs page.

To enter the project costs:

1. Navigate to the Project Home page.
2. Select Cost... from the Home drop-down menu.
3. Enter the costs description in the Description field.
4. Select a supplier from the Contacts list by clicking the Contacts button. This field can be left unassigned.
5. Select the budget type from the Budget Type drop down list. If you select Unclassified, the cost will appear as an Unclassified budget cost on the Project Budget deskoid on the Project Home page.
6. Enter the cost in the Cost field.
7. If you want to add another item, click Add New Cost Item and repeat steps 2-5.
8. When you have added all of the required items, click Save and Exit.

The Actual costs appear in the Project Budget deskoid on the Project Home page.